SAP Fieldglass - Functionality and Implementation

Language

🇺🇸 English

Publisher SAP PRESS

Year / Edition 2022 / 1

Pages 587

Authors Richard Wanless, Jutta Villet, Shane McGough

SAP Fieldglass

Are you welcoming outside personnel onto your team? With this guide, you’ll configure external workforce management with SAP Fieldglass and see what it has to offer. Walk through SAP Fieldglass modules and master data; then get step-by-step instructions to set up contingent labor, services, custom fields, time sheets, onboarding, and more. See how to perform standard integrations, and connect SAP Fieldglass to SAP SuccessFactors, SAP Ariba, and SAP S/4HANA for a seamless spending landscape!

Implement SAP Fieldglass for external workforce procurement
Configure contingent labor, services, rates, and more
Integrate with SAP S/4HANA, SAP Ariba, and SAP SuccessFactors

You'll learn about:

Structure:
Get to know the SAP Fieldglass modules. Then dive into organizational structures and set up master data for your business units, cost centers, suppliers, workers, and more.
Configuration:
Customize SAP Fieldglass for your organization! Get the steps you need to configure contingent labor, statements of work, custom fields, time sheets, expenses, invoicing, approval groups, messaging, onboarding, and offboarding.
Integration:
Implement standard integrations and use the configuration manager to set up a self-managed environment. See how to connect SAP Fieldglass with SAP SuccessFactors, SAP Ariba, and SAP S/4HANA, step by step.

Key Highlights:

Organizational structures
Contingent labor
Statements of work
Time tracking
Approval management
Onboarding and offboarding
Configuration
Reporting
Integration
SAP SuccessFactors
SAP Ariba
SAP S/4HANA

View Full Table of Contents

Foreword by Vish Baliga
Foreword by Lesleigh Seagram
Foreword by Scott Wilson
Preface
- Contents and Structure of the Book
- Technical Notes and Notes for Reading
Acknowledgments
PART I SAP Fieldglass: Overview and Processes
1 Introduction to SAP Fieldglass
- 1.1 Use Cases
  - 1.1.1 System Value and Benefits
  - 1.1.2 Solution Scope
- 1.2 Positioning in the Intelligent Enterprise
- 1.3 Program Organization
  - 1.3.1 Implementation Partners and Consulting
  - 1.3.2 Managed Service Providers
- 1.4 Implementation and Lifecycle Management
  - 1.4.1 Implementation Types
  - 1.4.2 Governance
  - 1.4.3 SAP Activate
  - 1.4.4 Implementation with an MSP or an SAP Partner
  - 1.4.5 Change Management and Communication
- 1.5 User Interface
- 1.6 Summary
2 System Architecture: Processes and Modules
- 2.1 Access and Modules
- 2.2 Procurement Processes
  - 2.2.1 Contingent
  - 2.2.2 Statements of Work
  - 2.2.3 Profile Worker
- 2.3 Peripheral Modules
  - 2.3.1 Decision Forms
  - 2.3.2 Wizard
  - 2.3.3 Projects
- 2.4 Summary
3 Contingent: Processes and Functions
- 3.1 External Workforce Procurement
- 3.2 Procurement Workflow Details
  - 3.2.1 Create and Submit Job Postings
  - 3.2.2 Job Seeker Management
  - 3.2.3 Create and Approve Work Orders
  - 3.2.4 Time and Expense Capture and Invoicing
  - 3.2.5 Revisions and Closing
  - 3.2.6 Other Processes
- 3.3 Contingent Types and Job Posting Templates
  - 3.3.1 Contingent Types
  - 3.3.2 Job Posting Templates
- 3.4 Qualifications
- 3.5 Interview
- 3.6 Summary
4 Statement of Work: Processes and Functions
- 4.1 SOW Bid and SOW
  - 4.1.1 Create a SOW Bid
  - 4.1.2 Responses and Selection of Suppliers
  - 4.1.3 Create a SOW
  - 4.1.4 Supplier Review and Approval
  - 4.1.5 Billing
  - 4.1.6 Revision and Closing
- 4.2 Functions, Settings, and Processes
  - 4.2.1 Classification
  - 4.2.2 SOW Types
  - 4.2.3 SOW Templates
  - 4.2.4 Further Configurations and Considerations
- 4.3 Line Items and Libraries
  - 4.3.1 Collaboration Tools
  - 4.3.2 Clauses
  - 4.3.3 Management Events
  - 4.3.4 Events
  - 4.3.5 Schedules
  - 4.3.6 Fees
  - 4.3.7 SOW Workers
  - 4.3.8 Question Library
- 4.4 Use Cases and Examples
  - 4.4.1 Use Holdback
  - 4.4.2 Manage Agile Projects
  - 4.4.3 Best Practices
- 4.5 Summary
PART II Cross-Module Functions
5 Organizational Structures
- 5.1 Master Data Overview
- 5.2 Site and Location
  - 5.2.1 Site
  - 5.2.2 Locations
  - 5.2.3 Corporate Calendar
- 5.3 Business Unit
  - 5.3.1 Create Business Units
  - 5.3.2 Associations to Business Units
- 5.4 Cost Center
  - 5.4.1 Create Cost Centers
  - 5.4.2 Cost Center Hierarchy
  - 5.4.3 Segmented Object Detail
  - 5.4.4 Design and Sustainability
  - 5.4.5 Create Task Code
- 5.5 Legal Entity
  - 5.5.1 Create a Legal Entity
  - 5.5.2 Associations
  - 5.5.3 Application Example
- 5.6 General Ledger and General Ledger Accounts
- 5.7 Labor Type
- 5.8 User
  - 5.8.1 View Users
  - 5.8.2 Create User
  - 5.8.3 User Access to Master Data
  - 5.8.4 Define the Function Access
  - 5.8.5 Setting Preferences
  - 5.8.6 Proxies and Delegates
- 5.9 User Role
  - 5.9.1 Create User Roles
  - 5.9.2 User Role Permissions
- 5.10 Suppliers
  - 5.10.1 Invite Suppliers
  - 5.10.2 Supplier Registration
  - 5.10.3 Associations
  - 5.10.4 Configure Supplier Distribution Lists
  - 5.10.5 Configure Supplier Accounts
  - 5.10.6 MSPs and Multi-MSPs
- 5.11 External Workers
  - 5.11.1 Register External Workers
  - 5.11.2 Set Up the Homepage for External Workers
  - 5.11.3 Create a Security ID
  - 5.11.4 Configure Master Worker Records
  - 5.11.5 Maximum Length of Tenure
- 5.12 Summary
6 Rates
- 6.1 Rates in the Procurement Process
- 6.2 Rate Prerequisites
  - 6.2.1 Currency and Conversion
  - 6.2.2 MSP Fee
  - 6.2.3 Pay Rate and Bill Rate
  - 6.2.4 Units of Measure and Unit Types
- 6.3 Rate Structure
  - 6.3.1 Rate Category
  - 6.3.2 Rate Type
  - 6.3.3 Time Sheet Rate Group
  - 6.3.4 Rate Components
  - 6.3.5 Rate Component Groups
  - 6.3.6 Rates
  - 6.3.7 Rate Cards
  - 6.3.8 Rate Groups
  - 6.3.9 Rate Grid
  - 6.3.10 Rate Uplift
  - 6.3.11 Example of a Rates Card Setup
- 6.4 Complex Rate Structures
  - 6.4.1 Worker Pay Type
  - 6.4.2 Shifts
  - 6.4.3 Rate Rules
  - 6.4.4 Rate Schedules
  - 6.4.5 Rate Change Matrix
- 6.5 Use Cases and Considerations
  - 6.5.1 Rate Structure Design Tips
  - 6.5.2 Rate Negotiation
  - 6.5.3 Rate Guidance
- 6.6 Summary
7 Time Sheets, Expense Sheets, and Invoicing
- 7.1 Time Sheets
  - 7.1.1 Time Sheet Type
  - 7.1.2 Time Sheet Frequency
  - 7.1.3 Additional Features and Settings
  - 7.1.4 Time Recording
  - 7.1.5 Approval of Time Sheets
  - 7.1.6 Rejecting Time Sheets
  - 7.1.7 Revision of Time Sheets
  - 7.1.8 Push Time Sheets
  - 7.1.9 Daily Time Sheet Verification
- 7.2 Expense Sheets
  - 7.2.1 Expense Codes and Expense Types
  - 7.2.2 Capture Expenses
  - 7.2.3 Approval
  - 7.2.4 Expense Sheet Revision
- 7.3 Miscellaneous Invoice
  - 7.3.1 Creation
  - 7.3.2 Approval
- 7.4 Invoicing
  - 7.4.1 Auto Invoicing
  - 7.4.2 Consolidated Invoicing
  - 7.4.3 Invoice Adjustments
  - 7.4.4 Format PDF Invoice
- 7.5 Summary
8 Other Settings
- 8.1 Custom Fields
  - 8.1.1 Create Custom Fields
  - 8.1.2 Reports
  - 8.1.3 Integration
  - 8.1.4 Pick Lists Types
  - 8.1.5 Intelligent Fields
- 8.2 Custom Lookup
- 8.3 Job Codes
- 8.4 Categories
- 8.5 Reasons
- 8.6 Approvals
  - 8.6.1 Basic Settings: Users and User Roles
  - 8.6.2 Create Approval Rules
  - 8.6.3 Create Approval Groups
  - 8.6.4 Example of Time Sheet Approvals
- 8.7 Messaging and Notifications
  - 8.7.1 Email Message Template
  - 8.7.2 System Variables
  - 8.7.3 Configure Messages
  - 8.7.4 Personal User Settings
  - 8.7.5 Approval via Email
  - 8.7.6 Approval via App
  - 8.7.7 Message Center
- 8.8 System Notifications
  - 8.8.1 Thresholds: PMO Dashboard
  - 8.8.2 Thresholds: Alert
  - 8.8.3 Thresholds: Escalation
  - 8.8.4 View all Notifications
  - 8.8.5 System Broadcast
  - 8.8.6 Homepage Announcement
  - 8.8.7 Reference Library
  - 8.8.8 View all Work Items
  - 8.8.9 Custom Text
  - 8.8.10 Contextual Help
- 8.9 Social Enterprise
  - 8.9.1 Ask an Expert
  - 8.9.2 Chat
  - 8.9.3 Annotations
  - 8.9.4 Reminders
  - 8.9.5 Starring
- 8.10 Summary
9 Onboarding and Offboarding
- 9.1 Activity Items and Activity Checklists
  - 9.1.1 Create Activity Items
  - 9.1.2 Create Activity Checklists and Assign Activity Items
  - 9.1.3 Edit and Complete Activity Items
- 9.2 Milestones
- 9.3 Asset Types
- 9.4 Electronic Signature with DocuSign
  - 9.4.1 Create a DocuSign eSignature Template
  - 9.4.2 Create an XSL Template
  - 9.4.3 Create Activity Items for the eSignature
- 9.5 Summary
10 Reports and Analytics
- 10.1 Preferences and Prerequisites
  - 10.1.1 Preferences
  - 10.1.2 User Role Configuration
  - 10.1.3 User Profile Configuration
- 10.2 Report Fields and Formulas
  - 10.2.1 View Report Fields
  - 10.2.2 Create and Manage Formulas
- 10.3 Reporting
  - 10.3.1 Modules and Fields
  - 10.3.2 Manage Report Filters
  - 10.3.3 Set Report Details
  - 10.3.4 Reports for Suppliers
  - 10.3.5 Run a Report
- 10.4 Analysis Tools and Functions
  - 10.4.1 Create Charts
  - 10.4.2 Assemble Pivot Tables
  - 10.4.3 Set Up the Homepage
  - 10.4.4 Schedule Reports
  - 10.4.5 PMO Dashboard
  - 10.4.6 Visualizer
  - 10.4.7 SAP Analytics Cloud
- 10.5 Reporting Recommendations
- 10.6 Summary
11 Data Retention
- 11.1 Manage Data Retention Policies
  - 11.1.1 User Rights and Thresholds
  - 11.1.2 Custom Lookup Thresholds
  - 11.1.3 Erase Records That Exceed Thresholds
  - 11.1.4 Queue Records for Erasure
  - 11.1.5 Search for and Erase Individual Data Records
  - 11.1.6 Erased Entries
- 11.2 Erase User Information
  - 11.2.1 Erase Worker Information
  - 11.2.2 Erase Supplier and Buyer Information
- 11.3 Summary
PART III Integration
12 Standard Integrations
- 12.1 Standard Integrations: Overview
  - 12.1.1 Master Data Integrations
  - 12.1.2 Transactional Integrations
  - 12.1.3 Data Formats
- 12.2 Standard Connectors
  - 12.2.1 Standard Upload Connectors
  - 12.2.2 Standard Download Connectors
  - 12.2.3 File Transfer Methods
  - 12.2.4 Access Standard Integration Options
- 12.3 Configuration Manager
  - 12.3.1 Use Configuration Manager
  - 12.3.2 Activate and Configure Connectors
  - 12.3.3 Connector Adjustments: Downloads
  - 12.3.4 Connector Adjustments: Uploads
  - 12.3.5 Transfer Method and Connectivity
  - 12.3.6 Integration Audit Trail
  - 12.3.7 Set Up Endpoints
- 12.4 Single Sign-On
  - 12.4.1 Unique User Identifiers
  - 12.4.2 Single Sign-On Setup with the Configuration Manager
- 12.5 Productized Integrations
- 12.6 SAP Fieldglass Integration Add-On 1.0
- 12.7 Summary
13 Integration with SAP SuccessFactors
- 13.1 Productized Integrations: Overview
- 13.2 Master Data Integration
  - 13.2.1 Configuration in SAP Fieldglass
  - 13.2.2 Configuration in SAP SuccessFactors
  - 13.2.3 Additional Master Data Integrations
  - 13.2.4 Data Transfer
- 13.3 Position Management Integration
  - 13.3.1 High-Level Workflow
  - 13.3.2 Prerequisites
  - 13.3.3 Configuration in SAP SuccessFactors Employee Central
  - 13.3.4 Configuration in SAP Fieldglass
- 13.4 Worker Data Integration
  - 13.4.1 Integration Setup
  - 13.4.2 Configuration in SAP Fieldglass
  - 13.4.3 Configuration in SAP SuccessFactors
  - 13.4.4 Configuration in SAP Integration Suite
- 13.5 Summary
14 Integration with SAP Ariba
- 14.1 Productized Integrations: Overview
  - 14.1.1 Master Data
  - 14.1.2 Procurement
  - 14.1.3 ERP Integrations
  - 14.1.4 Data Transfer
- 14.2 Master Data Integration
  - 14.2.1 Configuration in SAP Fieldglass
  - 14.2.2 Configuration in SAP Ariba
  - 14.2.3 Configuration Considerations
- 14.3 Transactional Integrations
- 14.4 Sourcing and Contracts
  - 14.4.1 Configuration in SAP Fieldglass
  - 14.4.2 Configuration in SAP Ariba
- 14.5 Procurement: Purchase Requisition/Purchase Order
  - 14.5.1 Integration with SAP Ariba Buying
  - 14.5.2 Direct Procurement with Ariba Network
  - 14.5.3 Configuration in SAP Fieldglass
  - 14.5.4 Configuration in SAP Ariba
- 14.6 Invoicing
  - 14.6.1 Integration with SAP Ariba Buying
  - 14.6.2 Direct Invoice Integration with Ariba Network
  - 14.6.3 Configuration in SAP Fieldglass
  - 14.6.4 Configuration in SAP Ariba
- 14.7 Summary
15 Integration with SAP S/4HANA
- 15.1 Productized Integrations: Overview
  - 15.1.1 Master Data and Business Partner Data
  - 15.1.2 Transactional Data
  - 15.1.3 Methods for Integration
- 15.2 Master Data Integration
  - 15.2.1 Configuration in SAP Fieldglass
  - 15.2.2 Configuration in SAP S/4HANA
  - 15.2.3 Integration Methods
  - 15.2.4 Additional Master Data Integrations
  - 15.2.5 Configuration Considerations
- 15.3 Business Partner Replication
  - 15.3.1 Configuration in SAP Fieldglass
  - 15.3.2 Configuration in SAP S/4HANA
  - 15.3.3 Integration Methods
- 15.4 Transactional Integrations
- 15.5 Procurement: Purchase Requisition/Purchase Order
  - 15.5.1 Workflow
  - 15.5.2 Configuration in SAP Fieldglass
  - 15.5.3 Configuration in SAP S/4HANA
  - 15.5.4 Configuration in SAP Integration Suite
- 15.6 Service Entry Sheet
  - 15.6.1 Workflow
  - 15.6.2 Configuration in SAP Fieldglass
  - 15.6.3 Configuration in SAP S/4HANA
  - 15.6.4 Configuration in SAP Integration Suite
- 15.7 Invoicing
  - 15.7.1 Workflow
  - 15.7.2 Configuration in SAP Fieldglass
  - 15.7.3 Configuration in SAP S/4HANA
  - 15.7.4 SAP Integration Suite
- 15.8 Summary
16 Conclusion: SAP Fieldglass Trends
- 16.1 Implementation and Change Management
- 16.2 Program Evolution
- 16.3 The Rise of Statements of Work
- 16.4 The Future of Integrations
Appendices
- A Glossary and Explanation of Terms
  - A.1 Terms: Users
  - A.2 Terms: Rates
  - A.3 Terms: Integrations
- B Sequence of Implementation
  - B.1 Implementation Sequence: Contingent
  - B.2 Statements of Work
  - B.3 Global Configurations
- C Miscellaneous Items
  - C.1 Status
  - C.2 Module References
  - C.3 Multiple MSPs: Association of Admin Objects
- D The Authors
  - Contributors
Index

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Home > SAP Books > English Books > SAP Fieldglass - Functionality and Implementation

SAP Fieldglass - Functionality and Implementation

Name: SAP Fieldglass - Functionality and Implementation
Brand: SAP
SKU: BOOK-SAPPRESS-EBOOK-2022-9781493220717

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