Name: SAP Information Lifecycle Management - The Comprehensive Guide
Brand: SAP
SKU: BOOK-SAPPRESS-EBOOK-2020-9781493219605

SAP Information Lifecycle Management - The Comprehensive Guide

Language

🇺🇸 English

Publisher SAP PRESS

Year / Edition 2020 / 1

Pages 609

Authors Iwona Luther, Nicole Fernandes

SAP Information Lifecycle Management

Master SAP ILM, from retention management to lifecycle management for custom code. Follow step-by-step instructions and walk through all major functionality including policy creation, legal case management, data archiving, and more. Whether you’re on SAP S/4HANA, SAP S/4HANA Cloud, or SAP ERP, you’ll find the details you need to configure and use SAP ILM. Control and protect your data!

Manage live and archived data with SAP Information Lifecycle Management
Define data management policies and block, delete, and archive data
Prepare for system decommissioning, implement a GDPR project, and more

You'll learn about:

Retention Management:
Discover the SAP ILM object and how it’s used for critical data retention tasks. Walk through key retention management tools like the data controller rule framework and the SAP ILM store and work center.
Data Lifecycle Management:
Block, delete, and archive your data with SAP ILM! Understand the complexities of blocking both transactional and master data in SAP ILM. See how to destroy data for good or archive it for future use.
GDPR:
Find out how SAP ILM supports you in managing sensitive personal data and making it accessible only to the right people. Get detailed instructions for implementing a GDPR project in your landscape.

Key Highlights:

Retention management
GDPR
Data security
Blocking data
Data deletion
Archiving data
Legal case management
Data controller rule framework
Custom code data lifecycle
SAP S/4HANA
SAP S/4HANA Cloud
SAP ERP HCM

View Full Table of Contents

Foreword by the Fathers of SAP ILM
Foreword by DSAG
Foreword by SAP SE Chief Financial Officer
Preface
- Target Audience
- Objective
- Structure of the Book
- Acknowledgments
1 Introduction to SAP Information Lifecycle Management
- 1.1 From Data Archiving to Information Lifecycle Management
- 1.2 Retention and the Law
  - 1.2.1 Organization and Retention in Accounting
  - 1.2.2 Organization and Social Partnership
  - 1.2.3 Retention in Human Resources
  - 1.2.4 Retention and Data Privacy
  - 1.2.5 Retention and Special Legal Sources
- 1.3 Summary
2 Basic Functions in SAP ILM
- 2.1 Archiving Object and Data Destruction Object
- 2.2 SAP ILM Object: The King of the Retention Rules
- 2.3 Audit Area: A Reason to Define Retention Rules
  - 2.3.1 List of Existing Audit Areas: Transaction ILMARA
  - 2.3.2 View and Modify Audit Areas
  - 2.3.3 Create Audit Areas
  - 2.3.4 Copy or Merge Audit Areas
  - 2.3.5 Object Assignment
  - 2.3.6 SAP ILM Actions Group in the Archive Write Program
  - 2.3.7 Compatibility with Archiving Objects
- 2.4 Policy Categories
- 2.5 Policies
  - 2.5.1 Object Category
  - 2.5.2 Create Policy: Transaction IRMPOL
  - 2.5.3 Special Characters in Condition Fields: Transaction IRM_CUST_CSS
  - 2.5.4 Creating Rules in a Policy
  - 2.5.5 Differences between Retention Rules and Residence Rules
  - 2.5.6 Facilitating Rule Maintenance with Rule and Object Groups
  - 2.5.7 Overview of Your Policies
  - 2.5.8 Transferring Policies and Rules
  - 2.5.9 Cross-Client and Client-Specific Objects in Information Retention Manager
- 2.6 WebDAV, BC-ILM Certification, and SAP ILM Store Browser
  - 2.6.1 Structured and Unstructured Data in the SAP ILM Store
  - 2.6.2 Definition of SAP ILM Stores
  - 2.6.3 Storage and Retention Service for SAP ILM Stores
  - 2.6.4 When Are Archive Files Stored in the SAP ILM Store?
  - 2.6.5 Treatment of Existing Files and Original Documents
  - 2.6.6 Conversion of Archive Files
  - 2.6.7 SAP ILM Store Browser
  - 2.6.8 Archive Routing and SAP ILM
- 2.7 Data Destruction Functions
  - 2.7.1 Methods of Data Destruction
  - 2.7.2 Destruction from the Database via an Archiving Object
  - 2.7.3 Destruction from the Database via a Data Destruction Object
  - 2.7.4 Archive Files from the Certified SAP ILM Store
  - 2.7.5 Transaction ILM_CHANGE_RET
  - 2.7.6 Enhancement Spot ES_ILM_DESTRUCTION
- 2.8 Required Business Functions
- 2.9 Required HTTP Services
- 2.10 SAP ILM Roles and Transactions
- 2.11 Summary
3 Additional Functions in Retention Management
- 3.1 SAP ILM Notifications
  - 3.1.1 Deleting Distributed Data Issue
  - 3.1.2 Relevance of Simplified Blocking and Deleting Personal Data
  - 3.1.3 Functions and Configuration of SAP ILM Notifications
- 3.2 SAP ILM Enhancements for Archive Management
- 3.3 SAP ILM Work Center
  - 3.3.1 Archiving and Prerequisites
  - 3.3.2 SAP ILM Archiving Work Center
- 3.4 SAP ILM Store
  - 3.4.1 Architecture Overview
  - 3.4.2 Settings in the SAP ILM Store System for Structured Data
  - 3.4.3 Settings in the Leading System for Structured Data
  - 3.4.4 Settings in the SAP ILM Store System for Unstructured Data
  - 3.4.5 Settings in the Leading System for Unstructured Data
  - 3.4.6 Further Information
- 3.5 Data Controller Rule Framework
  - 3.5.1 Business-Related Abstraction
  - 3.5.2 Functions and Configuration of the Data Controller Rule Framework
  - 3.5.3 Advantages of Using the Data Controller Rule Framework
- 3.6 Legal Case Management
  - 3.6.1 Overview and Display of Existing Legal Cases
  - 3.6.2 BOR Object Types and Their Relation to SAP ILM Objects
  - 3.6.3 Create or Modify Legal Case
  - 3.6.4 Set Legal Case
  - 3.6.5 Extraction of Data Objects with Legal Hold
  - 3.6.6 Close or Delete Legal Case
- 3.7 Summary
4 Simplified Blocking with SAP ILM
- 4.1 How GDPR Influenced SAP ILM Innovation
- 4.2 Overview of Solutions
- 4.3 Preparatory Steps
  - 4.3.1 Blocking Master Data in Transaction SPRO
  - 4.3.2 Blocking Transactional Data in Transaction SPRO
  - 4.3.3 Blocking Master Data in SAP ILM
  - 4.3.4 Blocking Transactional Data in SAP ILM
  - 4.3.5 Blocking and Deleting Master Data: Variants of Application Rules
  - 4.3.6 Archiving Master Data and Transactional Data
  - 4.3.7 Dependent and Central Master Data System
- 4.4 Blocking in the Business-Related View
  - 4.4.1 Blocking Transactional Data in a Business Process
  - 4.4.2 Viewing Blocked Transactional Data in a Business Process
  - 4.4.3 Blocking Master Data in a Business Process
  - 4.4.4 Local EoP Check (Interim Check without Setting Completion Flag)
  - 4.4.5 Viewing of Blocked Master Data in a Business Process
  - 4.4.6 Unblocking Master Data in a Business Process
  - 4.4.7 Possible Combinations and Sequences
- 4.5 Summary
5 Blocking and Destruction with SAP ILM in SAP S/4HANA Cloud
- 5.1 SAP S/4HANA Cloud vs. SAP ERP and SAP S/4HANA
- 5.2 Required User Roles and Business Catalogs
- 5.3 Audit Areas
- 5.4 SAP ILM Objects
- 5.5 Policies
- 5.6 Object Groups and Rule Groups
- 5.7 Business Rules Management Application
- 5.8 Archiving
  - 5.8.1 Planning Archiving Jobs
  - 5.8.2 Planning a Destruction and Storage Job
  - 5.8.3 Monitoring Archiving Jobs
  - 5.8.4 Display of Archived Data
- 5.9 Blocking Master Data
- 5.10 Managing SAP ILM Business Rules
- 5.11 Data Destruction Functions
  - 5.11.1 Data from the Database via an Archiving Object
  - 5.11.2 Data from the Database via a Data Destruction Object
  - 5.11.3 Stored Archive Files
- 5.12 Summary
6 Blocking and Destruction in SAP ERP HCM
- 6.1 Fundamentals and Special Characteristics of SAP ERP HCM
  - 6.1.1 Historical Development
  - 6.1.2 Laws and Regulations
  - 6.1.3 Implementation Project
  - 6.1.4 Analysis of Existing and Destruction-Relevant Data in SAP ERP HCM
  - 6.1.5 Controlling Data in SAP ERP HCM according to Data Privacy Regulations
  - 6.1.6 Test Management and Performance
- 6.2 Controlling Authorizations in a Specific Period in SAP ERP HCM
  - 6.2.1 Time-Dependent Authorizations
  - 6.2.2 Default Authorization Periods
  - 6.2.3 Role-Specific Authorization Periods
  - 6.2.4 Time-Dependent Access to Payroll Results
  - 6.2.5 Additional Period-Dependent Enhancement Options
  - 6.2.6 Time-Dependent Access Control in Reporting
  - 6.2.7 Time-Dependent Access Restriction to Complete Personnel Files
- 6.3 Data Destruction in SAP ERP HCM with SAP ILM
  - 6.3.1 Basics
  - 6.3.2 Realization of Data Destruction in SAP ERP HCM
  - 6.3.3 Deletion System
  - 6.3.4 Configuration
  - 6.3.5 Data Destruction Procedure
  - 6.3.6 Example Scenario with the Archiving Objects HRTIM_ABS and HRTIM_QUOT
  - 6.3.7 Sequence
  - 6.3.8 Authorization Concept
  - 6.3.9 Customer Extensions
  - 6.3.10 HR Process Workbench for Data Destruction
  - 6.3.11 Blocking the Destruction: Veto
- 6.4 Complete Deletion of a Personnel File in SAP ERP HCM
  - 6.4.1 Classic Programs RPUDELPN and RPUDELPP
  - 6.4.2 New Destruction Object HRPA_PERNR
- 6.5 Further Destruction-Relevant Data in SAP ERP HCM
  - 6.5.1 Logging Infotypes
  - 6.5.2 Processing Logs (Application Log)
  - 6.5.3 Billing Data, Time Evaluation Results, and Travel Data
  - 6.5.4 Work Items and IDocs
- 6.6 Information Request by an Employee
- 6.7 Overview of Functions and Transactions
- 6.8 Summary
7 Implementing an SAP ILM GDPR Project
- 7.1 Overview
- 7.2 Stages of an SAP ILM GDPR Project
  - 7.2.1 Preparatory Steps
  - 7.2.2 Analysis
  - 7.2.3 Scope of Analysis
  - 7.2.4 Limits of Analysis
  - 7.2.5 Analysis as a Prerequisite for Planning the Implementation
  - 7.2.6 Implementation and Testing
  - 7.2.7 Go-Live and Productive Use
- 7.3 Complex System Landscapes in an SAP ILM GDPR Project
  - 7.3.1 Replication of Personal Master Data between Systems
  - 7.3.2 Managing Different Groups of Personal Master Data
  - 7.3.3 Integrating Human Resources Systems
  - 7.3.4 Integrating Non-ABAP Systems
- 7.4 Business Processes and Data Controller
  - 7.4.1 Business Process of an Internet Company
  - 7.4.2 Process Data and Retention Periods
  - 7.4.3 Obligation to Disclose
  - 7.4.4 Employee Authorizations
- 7.5 Summary
8 System Shutdown with the Retention Warehouse
- 8.1 Foundations and Definition
- 8.2 System Architecture
- 8.3 Replication of Data from the Legacy System
  - 8.3.1 Configuration for Extraction in an SAP Landscape Transformation Replication Server System
  - 8.3.2 Replication of Data from the Legacy System
- 8.4 Archiving Data from the Legacy System
  - 8.4.1 Configuration
  - 8.4.2 Running an Archiving Procedure via the Legacy Extraction Workbench
- 8.5 Transferring Archived Data to the SAP ILM Retention Warehouse System
  - 8.5.1 Transferring Administration Data
  - 8.5.2 Converting Files
  - 8.5.3 Storing Files
- 8.6 Reporting in the SAP ILM Retention Warehouse System
  - 8.6.1 Reporting Data and Process Flow
  - 8.6.2 Reporting Tools
  - 8.6.3 Reporting Example with Local Reporting
  - 8.6.4 Accelerated Reporting and Use of SAP BusinessObjects BI
- 8.7 Summary
9 Managing the Data Lifecycle of Custom Code with SAP ILM
- 9.1 Decision Criteria for an SAP ILM Connection
- 9.2 SAP ILM Compatibility with the Archiving Object
- 9.3 SAP ILM Compatibility with the Archive Write Program
  - 9.3.1 Prerequisite: Standardized Classical Archiving Object
  - 9.3.2 Implementing the Three SAP ILM Actions
  - 9.3.3 Enhancements for Calling ARCHIVE_OPEN_FOR_WRITE
  - 9.3.4 Extensions When Running ARCHIVE_SAVE_OBJECT
  - 9.3.5 Extensions When Running ARCHIVE_PROTOCOL_COLLECT
- 9.4 Data Destruction Object: An Alternative to an Archiving Object
  - 9.4.1 Developing a Data Destruction Object
  - 9.4.2 Developing a Data Destruction Program
  - 9.4.3 Developing a Preprocessing Program
- 9.5 Creating an SAP ILM Object: Transaction IRM_CUST
  - 9.5.1 Preparatory Steps
  - 9.5.2 Overview of Required and Optional Steps
  - 9.5.3 Time References to Determine the Beginning
  - 9.5.4 Time Offsets for Start Determination
  - 9.5.5 Standard Condition Fields
  - 9.5.6 Optional Settings
  - 9.5.7 Header Data of the SAP ILM Object
  - 9.5.8 Additional Object Category-Specific Settings for the SAP ILM Object
  - 9.5.9 Object Category-Specific Settings for the SAP ILM Object
  - 9.5.10 Checking the Quality of the SAP ILM Object
  - 9.5.11 Transaction ILMSIM: Simulation of Rule Evaluation
- 9.6 Summary
Appendices
- A References
- B The Authors
  - The Author
  - The Translator
  - The Coauthors
Index

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SAP Information Lifecycle Management

You'll learn about:

Key Highlights:

ℹ️ How to purchase this book?

Disclaimer

SAP Information Lifecycle Management - The Comprehensive Guide

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